BIS CRS Certification for Copying Machines/Duplicators | IS 13252 (Part 1):2010 | BIS Consultancy

Introduction

Copying machines and duplicators are widely used in offices, educational institutions, government departments, commercial establishments, print centres and other workplaces for producing copies of documents and printed material.

Because these are electrically operated information-technology products, applicable safety requirements are important for protection against electrical, thermal, mechanical and fire-related hazards.

Under the BIS Compulsory Registration Scheme (CRS), Copying Machines/Duplicators are specifically listed against IS 13252 (Part 1):2010 – Information Technology Equipment – Safety – Part 1: General Requirements. BIS's official uniform test-report-format page includes Copying Machines/Duplicators under this standard.

The Electronics and Information Technology (Requirement of Compulsory Registration) Order also lists Copying Machines/Duplicators under IS 13252 (Part 1):2010.

Qualitance India provides professional BIS CRS consultancy support for copying machines and duplicators, including product applicability assessment, laboratory testing coordination, documentation, application filing and BIS registration assistance.

What Is BIS CRS Certification?

The Compulsory Registration Scheme (CRS) is a BIS conformity-assessment mechanism applicable to specified electronic and information-technology products.

Under CRS, the manufacturer has the product tested through a laboratory recognized by BIS for the applicable standard and then submits the prescribed application and supporting documents to BIS for registration.

For copying machines and duplicators, the applicable Indian Standard identified in the BIS CRS framework is:

IS 13252 (Part 1):2010

BIS's official test-report list specifically identifies:

COPYING MACHINES/DUPLICATORS – IS 13252 (Part 1):2010.

What Is IS 13252 (Part 1):2010?

IS 13252 (Part 1):2010 is titled:

Information Technology Equipment – Safety: Part 1 – General Requirements

BIS laboratory listings identify it as the Second Revision of the standard.

The standard addresses safety requirements for information-technology equipment and is intended to reduce hazards associated with the electrical and physical construction of the equipment.

For a copying machine or duplicator, the precise test requirements depend on its construction, electrical characteristics, components and intended configuration.

Are Copying Machines/Duplicators Covered Under CRS?

Yes. Copying Machines/Duplicators are specifically identified in the official BIS CRS framework against IS 13252 (Part 1):2010.

This means a manufacturer should assess the product against the current applicable CRS requirements before placing covered equipment on the Indian market.

The exact applicability should always be checked against the current BIS regulatory framework and the product's actual technical configuration.

Copying Machines/Duplicators Under BIS CRS

The BIS CRS framework treats copying machines and duplicators as information-technology equipment subject to the applicable safety requirements.

A copying machine may contain several safety-critical assemblies, including:

Power supply
Main control electronics
Motors
Transformers
Printed circuit boards
Heating/fusing systems
Wiring
Connectors
Enclosures
Protective devices
Mechanical moving assemblies

Consequently, technical documentation and proper identification of safety-critical components are important during laboratory testing and registration.

Safety Requirements for Copying Machines/Duplicators

Testing under IS 13252 (Part 1):2010 is concerned with equipment safety.

Depending on the construction and technology of the particular product, the relevant evaluation can involve areas such as:

Protection against electric shock
Electrical insulation
Dielectric strength
Leakage current
Earthing and protective bonding
Temperature rise
Abnormal operation
Protection against fire
Mechanical safety
Enclosure requirements
Creepage and clearance
Wiring and terminals
Power supply safety
Components and materials
Marking
Instructions and warnings

The exact laboratory test program should be established from the applicable standard and the product's technical construction rather than assuming that every copying machine has an identical test sequence.

BIS Testing for Copying Machines/Duplicators

Testing is a central part of CRS registration.

The manufacturer submits representative product samples to a BIS-recognized laboratory having the relevant testing scope.

The laboratory evaluates the product against the applicable requirements of IS 13252 (Part 1):2010 and prepares the prescribed test report.

BIS's official uniform test-report page confirms that a dedicated report format exists for Copying Machines/Duplicators under this standard.

Product Sample for BIS Testing

The laboratory should confirm the exact sample requirement before dispatch.

The submitted unit should represent the model for which CRS registration is being sought.

The technical identity of the sample should remain consistent with:

Manufacturer name
Brand name
Model number
Rated input
Frequency
Power consumption
Product construction
Power supply configuration
Accessories
Product label

Any mismatch between the sample and application can result in clarification or additional work.

Model Identification

Correct model identification is extremely important in CRS certification.

Before the product is submitted for testing, the manufacturer should finalize:

Brand → Product Name → Model Number → Manufacturer → Technical Configuration

Relevant information may include:

Product model
Product series
Rated voltage
Rated frequency
Rated power
Power supply
Printing/copying capacity
Product photographs
Rating label
User manual
Technical specification

The application and test report should contain consistent product identification information.

BIS CRS Registration Process for Copying Machines/Duplicators

Step 1 – Check Product Applicability

Determine whether the copying machine or duplicator falls within the current CRS product scope.

Step 2 – Identify the Manufacturer

The actual manufacturing entity and manufacturing address should be correctly established.

Step 3 – Select the Appropriate BIS-Recognized Laboratory

Choose a laboratory with an applicable BIS-recognized testing scope for IS 13252 (Part 1):2010.

Step 4 – Submit Product Sample

Provide a representative copying machine/duplicator to the laboratory with the required technical information.

Step 5 – Product Testing

The laboratory performs the applicable safety tests under IS 13252 (Part 1):2010.

Step 6 – Obtain Test Report

After satisfactory testing, the laboratory issues the test report required for CRS application.

Step 7 – Prepare CRS Application Documents

Prepare manufacturer, brand, model, technical and legal documentation.

Step 8 – Online BIS Application

Submit the CRS application through the applicable BIS online system.

Step 9 – BIS Review

BIS reviews the application, test report and supporting documents.

Step 10 – Clarification/Compliance

Any observations raised by BIS are addressed with appropriate supporting information.

Step 11 – Registration Grant

After satisfactory completion of the process, BIS grants the applicable CRS registration.

BIS CRS Test Report Validity

The current BIS CRS application instructions state that the test report submitted with an online application should be not more than 90 days old at the time of online submission.

Manufacturers should therefore plan laboratory testing and application submission carefully so that an otherwise acceptable report does not become too old before filing.

Documents Required for BIS CRS Registration

Typical documentation can include:

Manufacturer registration documents
Manufacturing-unit name and address proof
Product technical specification
Product photographs
Rating label
User manual
Circuit diagram
Block diagram
PCB information
Critical component details
Safety-critical component list
Power supply details
Transformer details, where applicable
Test report from BIS-recognized laboratory
Brand ownership documents
Brand authorization documents, where applicable
Authorized signatory details
Declaration/undertaking
Factory details
Other documents required under the current CRS procedure

BIS requires documentary proof of the manufacturing unit's name and address, and an ISO certificate by itself is not sufficient as manufacturing-address proof under the applicable CRS instructions.

Foreign Manufacturer Requirements

Foreign manufacturers without an Indian liaison office or branch office generally need an Authorized Indian Representative (AIR) for the BIS CRS registration process.

The AIR serves as the Indian representative for BIS communication and applicable regulatory obligations.

The foreign manufacturer, AIR and product documentation should be correctly aligned before submission.

This becomes especially important where the product is imported into India under an overseas manufacturing arrangement.

Indian Manufacturer Requirements

For Indian manufacturers, the application should contain accurate information regarding:

Manufacturing unit
Product
Brand
Model
Authorized representative
Technical specifications
Laboratory report
Supporting legal documentation

The manufacturing address should remain consistent throughout the application and supporting documents.

Brand Requirements

CRS registration is associated with the declared brand and product/model information.

Before testing, manufacturers should determine whether the brand is:

Owned by the manufacturer
Licensed to the manufacturer
Owned by another company and authorized for use
A foreign brand requiring an authorization arrangement

The relevant brand documentation should be prepared before laboratory testing and application submission.

Product Label and Marking

The product label is an important part of CRS compliance.

Manufacturers should ensure consistency of:

Brand name
Model number
Manufacturer details
Electrical ratings
Required regulatory information
Applicable BIS/CRS marking information

The physical product, test report and BIS application should not contain conflicting model or manufacturer information.

Technical File for Copying Machine/Duplicator

A properly prepared technical file can make the testing and registration process smoother.

It may contain:

Product Information

Product name
Model
Brand
Product description
Intended use

Electrical Information

Rated voltage
Rated frequency
Rated current/power
Power supply
Fuse/protection information

Construction Information

Block diagram
Circuit diagram
PCB information
Internal photographs
External photographs
Mechanical construction

Components

Transformer
Motors
Power supply
Cables
Connectors
Safety components
Switches
Protective devices

User Information

User manual
Safety instructions
Installation instructions
Warning information

BIS Testing Cost for Copying Machines/Duplicators

Testing charges are laboratory-specific and can differ based on the laboratory, test scope and product configuration.

Current BIS LIMS listings provide examples of laboratory charges for copying machines/duplicators under IS 13252 (Part 1):2010.

One current listing specifies:

₹1,00,000 for Copying Machines/Duplicators for A4 and Legal size paper
₹1,05,000 for Copying Machines/Duplicators for A3 and above size paper.

Another current BIS LIMS listing shows ₹1,57,500 for Copying Machines/Duplicators at that laboratory.

Other current laboratory listings show a combined charge of ₹60,000 for the listed IS 13252 product categories, including Copying Machines/Duplicators.

These are laboratory-specific testing charges excluding applicable taxes and are not a universal BIS fee.

The final project cost can also include:

Laboratory testing
BIS registration fees
Sample transportation
Additional testing
Retesting, if required
Documentation
Consultant charges
Other applicable expenses

How Much Does BIS CRS Registration Cost?

There is no single fixed project price for every copying machine or duplicator.

The total cost depends on:

Product configuration
Paper size/category
Test laboratory
Number of models
Number of brands
Testing scope
Additional test requirements
Documentation requirements
BIS application-related charges

Therefore, the laboratory testing quotation should be evaluated separately from the BIS registration and consultancy cost.

How Long Does BIS CRS Registration Take?

The timeline depends on:

Laboratory slot availability
Product readiness
Testing duration
Technical documentation
Test-result status
Application accuracy
BIS review
Clarifications, if raised

Manufacturers can reduce avoidable delays by finalizing the product model, label, brand and technical documentation before testing.

Since BIS requires the test report submitted with the online application to be within the specified age limit, the application should be planned promptly after receiving the report.

Common Reasons for BIS CRS Delays

Incorrect Model Number

The model submitted for registration should match the model tested.

Product Name Mismatch

The product description should be consistent across the test report and application.

Manufacturer Address Mismatch

Differences between the laboratory report, application and manufacturing-address documents can lead to queries.

Brand Documentation Problems

Brand ownership or authorization documents should be appropriate to the application.

Incomplete Technical Information

Missing circuit diagrams, component details or product specifications can delay laboratory evaluation.

Non-Conforming Sample

The product must pass the applicable safety requirements.

Old Test Report

An application should not be delayed beyond the applicable test-report age requirement.

Incorrect Product Classification

Before testing, the exact product should be assessed against the applicable CRS category.

Can Multiple Copying Machine Models Be Registered?

Model coverage depends on the applicable BIS CRS procedure and the similarity of the products.

Manufacturers should not assume that all copying machines in a product family can automatically be included under one registration.

Important aspects include:

Model construction
Electrical design
Power supply
Safety-critical components
Rated characteristics
Product configuration
Brand

The appropriate registration strategy should be established before testing.

Can Different Paper Sizes Affect Testing?

Yes.

Current BIS LIMS laboratory listings distinguish between copying machines/duplicators for A4 and Legal size paper and those for A3 and above, with different displayed charges at some laboratories.

Therefore, paper-size capability should be clearly identified when obtaining the laboratory quotation and planning the test scope.

Is Factory Inspection Required Under CRS?

CRS registration is based primarily on the prescribed laboratory test report and documentary registration process rather than the same routine factory-inspection model used for many Scheme-I BIS product licences.

The applicable CRS procedure and current BIS requirements should nevertheless be followed for the specific application.

Benefits of BIS CRS Registration for Copying Machines

BIS CRS registration helps demonstrate conformity with the applicable Indian safety standard for covered products.

Key benefits include:

Regulatory compliance
Increased customer confidence
Better market acceptance
Demonstration of product safety conformity
Greater credibility with institutional buyers
Better product traceability
Support for commercial distribution where registration is required

For equipment used in professional and institutional environments, proper safety compliance is particularly important.

Who Needs BIS CRS Registration for Copying Machines?

The requirement primarily applies to manufacturers of products falling under the applicable CRS product category.

This may include manufacturers producing:

Office copying machines
Digital copiers
Multifunction copying equipment
Duplicators
Related information-technology equipment falling within the applicable category

The exact regulatory classification should be checked against the current BIS CRS requirements.

Can an Importer Get BIS CRS Registration?

The CRS registration framework is based around the manufacturer and the registered product/model/brand arrangement.

For an imported product, the overseas manufacturer and its Indian representative arrangements need to be correctly established.

An Indian importer should not assume that merely being the importer makes the importer the registered manufacturer for CRS purposes.

What Happens After CRS Registration?

After registration is granted, the manufacturer should continue ensuring that:

Registered models remain unchanged unless appropriately covered
Product construction remains compliant
Required marking is maintained
Safety-related components are controlled
Production quality is maintained
Regulatory records are properly maintained

Changes to important product characteristics may require review under the applicable BIS procedure.

Difference Between BIS CRS and BIS ISI Mark Certification

BIS operates different conformity-assessment schemes.

For products under CRS, laboratory testing and registration are carried out under the Compulsory Registration Scheme.

The conventional BIS Scheme-I/ISI Mark process is different and normally involves a broader product certification and manufacturing-control framework.

For Copying Machines/Duplicators under the relevant CRS framework, the applicable route is BIS CRS Registration.

Quick BIS CRS Process

Product Applicability Check

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Manufacturer & Brand Verification

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Model Finalization

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BIS-Recognized Laboratory Selection

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Product Sample Submission

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Testing as per IS 13252 (Part 1):2010

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Test Report

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Document Preparation

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Online CRS Application

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BIS Review

↓

Clarification, if Required

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CRS Registration Grant

Frequently Asked Questions

1. What is BIS CRS Certification for Copying Machines/Duplicators?

It is the BIS Compulsory Registration Scheme registration process applicable to covered copying machines and duplicators under the relevant CRS requirements.

2. Which IS standard applies to copying machines?

The BIS CRS framework identifies IS 13252 (Part 1):2010 for Copying Machines/Duplicators.

3. Is Copying Machine included in the CRS list?

Yes. BIS specifically lists Copying Machines/Duplicators under IS 13252 (Part 1):2010.

4. What does IS 13252 (Part 1):2010 cover?

It is the Indian Standard for safety requirements applicable to information technology equipment.

5. Is laboratory testing required?

Yes. The CRS process requires the applicable product to be tested through a BIS-recognized laboratory.

6. Where should testing be done?

Testing should be conducted through a laboratory recognized by BIS for the applicable CRS standard and scope.

7. What is the testing cost for Copying Machines/Duplicators?

It varies by laboratory. Current LIMS listings include ₹1,00,000 for A4/Legal and ₹1,05,000 for A3 and above at one laboratory, while other laboratories display different charges.

8. Does A3 copying equipment have a different test charge?

Some laboratories currently display a different testing charge for A3 and above compared with A4/Legal copying machines.

9. Is the testing charge the complete BIS cost?

No. Laboratory testing and BIS registration/application expenses are separate.

10. How old can the test report be?

The current BIS CRS online application instructions specify a maximum age of 90 days for the test report submitted with the online application.

11. Can a foreign manufacturer apply?

Yes, subject to the applicable CRS requirements. Foreign manufacturers without an Indian liaison office or branch office generally need an Authorized Indian Representative.

12. Is an AIR required for a foreign manufacturer?

A foreign manufacturer without a liaison office or branch office in India needs an AIR under the applicable BIS CRS procedure.

13. Can an importer become the CRS applicant?

The registration arrangement depends on the manufacturer and applicable CRS process. The actual manufacturer must be correctly identified.

14. Is factory inspection part of CRS?

CRS does not follow the same routine factory-inspection model as conventional Scheme-I BIS product certification.

15. What documents are required?

Typical requirements include manufacturer proof, product information, technical documents, label, brand documents, test report and prescribed declarations.

16. Does the model number matter?

Yes. Model identification is an important part of CRS registration.

17. Can one registration automatically cover all copier models?

No. Model coverage depends on the applicable CRS procedure and similarity of the products.

18. Does product configuration affect testing?

Yes. Electrical and safety-related product construction can affect the applicable laboratory assessment.

19. Are safety-critical components important?

Yes. Components such as power supplies, transformers, motors, wiring and protective devices can be relevant to safety evaluation.

20. Can a non-conforming sample be registered?

The product must satisfy the applicable test requirements before the registration process can be successfully completed.

21. Can the product be modified after testing?

Any significant modification should be evaluated against the applicable BIS procedure before relying on the previous test report.

22. Is BIS registration required before selling the product?

For products covered by the compulsory registration requirements, the applicable registration must be obtained before placing the covered product on the Indian market.

23. Can Qualitance India assist with testing?

Yes. Qualitance India can coordinate the testing and documentation process with the applicable laboratory.

24. Can Qualitance India file the BIS CRS application?

Yes. Qualitance India provides consultancy support for preparing and filing the applicable CRS application.

25. What is the first step for Copying Machine CRS registration?

The first step is to verify the product's exact classification, model, manufacturer and applicability under the current BIS CRS requirements.

Why Choose Qualitance India for BIS CRS Consultancy?

Qualitance India provides end-to-end support for electronic and IT products requiring BIS CRS registration.

Our services include:

CRS applicability assessment
IS standard identification
Product and model review
Laboratory selection
Testing coordination
Technical document preparation
Test report coordination
Brand-document support
CRS application filing
BIS clarification support
Registration follow-up
Model/brand-related assistance
Post-registration compliance guidance

Our focus is to help manufacturers complete the CRS process with properly aligned product, testing and regulatory documentation.

BIS CRS Certification for Copying Machines/Duplicators – Contact Qualitance India

Are you a manufacturer, brand owner or importer of Copying Machines/Duplicators looking for BIS CRS Registration under IS 13252 (Part 1):2010?

Qualitance India provides professional consultancy support for product assessment, testing coordination, documentation, online application and BIS CRS registration.

Qualitance India BIS CRS Certification Consultancy

Phone: +91 93106 15170 Email: info@qualitanceindia.com Website: https://qualitanceindia.com/

Conclusion

Copying Machines/Duplicators are specifically covered in the BIS CRS framework under IS 13252 (Part 1):2010 – Information Technology Equipment – Safety – Part 1: General Requirements. BIS's official uniform test-report list identifies Copying Machines/Duplicators under this standard.

A successful CRS registration requires more than submitting a form. Manufacturers should ensure that the correct model is selected, the product is properly tested, technical documentation is complete, the brand and manufacturing details are consistent, and the application is submitted within the applicable test-report validity period.

Laboratory testing charges can vary significantly depending on the laboratory and product configuration. Current BIS LIMS data shows different charges for A4/Legal and A3-and-above copying machines and different laboratory-specific packages.

With proper preparation and professional coordination, manufacturers can make the BIS CRS registration process more systematic and reduce avoidable delays.

For professional assistance with BIS CRS Certification for Copying Machines/Duplicators as per IS 13252 (Part 1):2010, Qualitance India provides complete consultancy support from applicability assessment and laboratory testing through application filing and registration.